Corporate vehicle hire in South Wales
Vehicle hire on account, from two staffed branches
If your business needs vehicles regularly, hiring one at a time on a card is not the way to do it. A corporate account with us means the vehicles you need, when you need them, on terms agreed in advance and invoiced properly.
We are an independent, family-run hire company with two branches in South Wales, in Cardiff and in Merthyr Tydfil. Both are staffed, so there is always someone here who can make a decision.
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Insurance, your way round
Most businesses ask about insurance first, so it is the first thing we will settle with you.
There are two ways a corporate hire can be arranged with us, and neither one is the standard answer. Which suits you depends on how your business already covers its vehicles.
On your own fleet policy. If your business already runs a fleet policy that extends to hired vehicles, the vehicle can sit on your cover for the duration of the hire. We will need your certificate of insurance and the excess payable on it, and both need to refer to the vehicle you are hiring. It is for you to satisfy yourself that your policy covers the vehicle for the hire.
On ours. If you would rather not involve your own policy, or your cover does not extend to hired vehicles, the vehicle goes out insured through us.
The own-policy route is open to every account customer. If you would rather not use it, our own cover is there instead, and we will go through which one works for your business, and for the vehicle you are hiring, when we set the account up.
Please note that because your certificate needs to name the vehicle, that part is settled once we know which vehicle you are taking rather than when the account is opened.
Opening an account
It is two steps, and the first one takes under a minute.
Tell us what you need and leave a number, and somebody from the team will call you back to talk it through. If a corporate account is the right fit, we will send you the account application.
The application is for registered businesses. It asks for your company details, who handles your accounts, the kind of vehicles you expect to need and how often, the credit limit you are looking for, and trade references.
Please note that account payment terms are 30 days from the invoice date unless we agree something else with you in writing.
Delivery and collection
If it suits you better, we can bring the vehicle to you and collect it again afterwards. That is available nationwide, not only around our two branches.
It is charged separately from the hire itself, and we need some notice to arrange it, so it is worth telling us early if you think you will want it.
Please note that what it costs and how much notice we need depend on where you are and what you are hiring, so we will confirm both when we quote you.
Why Use Hire Me!
Self-drive and chauffeur-driven, from the same company
Most businesses that hire vehicles end up needing two different things. There is the everyday side, vans and cars for staff doing the work. And then occasionally there is the other kind of journey, collecting a client from the airport, getting the board to a meeting, or moving people to an event without anybody having to drive.
We do both, and you can run both through the same account with the same people.
Our chauffeur side has been running for over two decades, with professionally trained chauffeurs and a fleet of modern Mercedes and BMW vehicles. Our business clients on that side range from individual professionals to large firms.
If you need both, it is one supplier and one account.
VAT
All our hire charges are subject to VAT at the standard rate. On a corporate account we invoice you, so the VAT is set out on the invoice in the usual way rather than buried in an online price.
Whether your business can recover that VAT is a question for your own accountant, and the honest answer is that it depends. It is not the same for every vehicle type, and it is not the same if a vehicle is used privately as well as for work. We are not going to guess at it for you.
What we can do is make sure your paperwork is right: a proper VAT invoice for every hire, in your business name, with the detail your accounts team needs. If your accountant wants something presented a particular way, tell us and we will tell you what we can do.
Please note that we do not publish corporate rates. Rates are discussed with you directly, and each account has its own tariff.
If something gets damaged
Vehicles get damaged. On a business account the thing that matters is that you know how it will be handled before it happens, rather than finding out afterwards.
Vehicles are inspected and recorded when they go out and when they come back, so there is a clear record of the condition at both ends. If damage is found, we will tell you what it is, what it will cost, and how that is charged against the account.
There is an excess, and the amount depends on the vehicle and on how the hire is insured. We will agree it with you when the account is opened, so it is settled in advance rather than discussed after the event.
Please note that damage should be reported to us as soon as it happens, even if it was not your driver’s fault. Telling us early almost always makes the outcome better, and it lets us get the vehicle back into service for you.
Two branches, and a lot of people who have used us
We have been hiring vehicles out since 2007. It started as a family business working out of a portable cabin in Merthyr Tydfil with five vehicles on the yard. There are around a hundred now, across two branches.
Cardiff is at 293 Penarth Road, CF11 8TT. Merthyr Tydfil is at Dragon Parc B, Abercanaid, CF48 1PQ. Both are open seven days a week, including bank holidays.
Between the two branches we hold over a thousand reviews in Cardiff and hundreds in Merthyr Tydfil. We are a member of the British Vehicle Rental and Leasing Association.
Common questions
Where to start
If you would rather talk it through first, leave us a number and we will call you back. If you already know a corporate account is what you want, go straight to the application.
Either way, if it turns out an account is not the right fit for how your business works, we will tell you that.